After you are happy with every last detail of your itinerary, we will send you an invoice with an a secure payment link for you to complete the deposit. BrazilVacation.travel accepts Visa, Mastercard, American Express, Diner’s Club, JCB, Discover, bank transfers and Paypal. The initial deposit is 50% of the land package price. A higher deposit amount may be required for certain customized itineraries and for special events such as Carnival, New Year’s Eve, and the 2016 Rio Summer Olympics. Please make your reservations as early as possible to give yourself the most optoins since many flights are completely filled 3 to 6 months before departure.
The final payment (amount remianing after initial deposit) is due 40 days in advance of your tour. These payments are submitted online 40 days prior to the departure date. For special events such as Carnival, New Year’s Eve and the 2016 Summer Olympics the final payment can be required prior to 40 days. For reservations made less than 40 days prior to departure, payment in full is required at the time of booking. If final payments are not received on time, BrazilVacation.travel holds the right to cancel the reservation and invoke the cancellation fee.
BrazilVacation.travel’s payment system is set to charge in USD, however if you prefer we can send you an invoice in your local currency. We use the daily exchange rate on XE.com. Our credit card processor adds a 2.9% conversion rate which is lower than most banks charge. BrazilVacation.travel will re-calculate the daily exchange rate at the time of your final payment. Because exchange rates are constantly changing, this may be higher or lower than the rate in which you initially booked when you paid your deposit.
If a cancellation in writing is received by BrazilVacation.travel more than 40 days before departure, your deposit will be refunded, minus a 20% fee of the total package price as well as any non-refundable items. If you must withdraw or make a change 40 days or less prior to departure, the following fees will apply:
40 Days to 31 Days: prior to departure 35% of total
30 Days to 15 Days: prior to departure 50% of total
14 Days to Day of Departure: 85% of total (100% thereafter)
Please note, US $ 150 or more may be assessed for changes in air travel bookings after tickets have been issued This depends on each airline’s and issuer’s cancellation and change policies. Fee assessments and changes are the responsibility of the ticketing agent and airlines not BrazilVacation.travel. Certain tours (including but not limited to Carnival, New Year’s and the 2016 Summer Olympics hotel deposits) are non-refundable and therefore excluded from the refund policy.
Air travel is a contract made by the airline through the ticketing agent, which is independent of BrazilVacation.travel. Listed prices for flights are estimates only, based on best space availability, and are not guaranteed. BrazilVacation.travel uses various platforms to secure the lowest fares available. Tickets may be issued by a 3rd party consolidator directly. In general, the airlines require immediate payment at the time of booking to secure your tickets. BrazilVacation.travel will inform you about this when the situation arises. Low fare bookings often require immediate payment, in full, and are non-refundable. Requests for specific airlines and specific seats are accepted but cannot be guaranteed. All airline seat assignments and frequent flyer programs are under the control of the respective airlines. We suggest you contact the airlines directly regarding seat assignments and special meals.
Ground arrangements may include inter-city travel by train, plane, yacht, boat or air-conditioned automobile as agreed to in the itinerary. If you wish to make independent flight arrangements on your own (international and domestic), you may still reserve the land portion of a tour.
Visas and/or reciprocity fees are required in advance for North Americans and Australians traveling to Brazil and may be required for other nationalities. Information regarding visa requirements from all countries can be found on our Brazil Visas page or at www.state.gov
Information regarding immunizations can be found on the website of the Center for Disease Control. You are strongly encouraged to consult a physician.
Entrance Fees to National Parks and other popular tourist destinations are set by the Brazilian government, and often change without notice. The Traveler is responsible for any changes in fees made after initial booking.
The style and level of luxury of your hotels on our tours will be discussed between you and BrazilVacation.travel during the booking process. We only work with establishments that we think are fabulous and will do our very best to recommend the ideal lodging to fit your preferences. If, for any reason, it becomes necessary to utilize other hotels than originally booked, the new lodging will be of a similar or higher standard. If this is not possible, compensation will be provided to you.
Depending on which regions you visit in Brazil, the food can be familiar to Europeans and North Americans but your trip may also include many new, delicious, exotic flavors! Please inform us of any special dietary needs in your communications if you would like us to arrange particular meals on your trip. We can not guarantee these specific meals but we will do our best.
Beverages, meals that are not outlined in your itinerary, desserts at barbeque buffets (“Rodizios”) ; personal expenses including visa & passport fees, traditional gratuity to your Tour Director/Guide/Driver (generally USD $ 2-5 per person, per day.
To protect yourself against unforeseen events, it is a condition of booking a BrazilVacation.travel itinerary that travelers have travel insurance for the full duration of their trip including injury, illness, death, loss of baggage and personal items, cancellation and curtailment. Insurance policies may be available from your preferred insurance provider. In addition some companies offer an inclusive travel insurance that also covers “cancel for any reason” see our recommended providers on our Travel Insurance page for a variety of options.
BrazilVacation.travel LLC, dba www.BrazilVacation.travel, hereafter referred to as BrazilVacation.travel, 7522 20th Ave NE, Seattle WA USA, acts solely in the capacity of an agent for suppliers in arranging for travel-related services that are not directly supplied by BrazilVacation.travel (such as air and ground transportation, hotel accommodations, meals, day trips, tours, transfers, train trips, boat cruises, etc.). BrazilVacation.travel shall not be responsible for breach of contract or any careless or intentional actions or omissions on the part of such suppliers which result in any damage, delay, loss or injury to you or your travel companions or group members. In addition, BrazilVacation.travel and its suppliers shall not be responsible for any injuries, damages, or losses caused to any traveler in connection with social or labor unrest, terrorist activities, mechanical issues, construction problems or difficulties, local laws, diseases, climactic conditions, abnormal conditions or developments, or any other actions, omissions, or conditions outside BrazilVacation.travel’s control. Traveler assumes complete and full responsibility for, and hereby releases BrazilVacation.travel and its suppliers from any duty of, checking and verifying any and all visa, passport, vaccination, or other official requirements of each destination, and all safety or security conditions at such destinations, during the length of the proposed travel. For information concerning possible dangers internationally, contact the Travel Advisory Section of the U.S. State Department. For medical information and requirements, contact the Center for Disease Control or World Health Organization. For entrance fee information and holiday/museum schedules contact the respective tourist office. By embarking upon his/her travel, the traveler voluntarily assumes all risks involved in such travel, whether expected or unexpected. Traveler is hereby warned of such risks and is advised to purchase the appropriate insurance coverage against them. BrazilVacation.travel reserves the right to withdraw any tour or make changes in the tour, with or without notice, that BrazilVacation.travel determines is advisable, including substitution of accommodations or transportation. If any tour must be withdrawn prior to its beginning date, BrazilVacation.travel’s liability is limited to a refund of money, if any, received by BrazilVacation.travel for services not provided. Further, BrazilVacation.travel may decline to accept or retain any person on the tour at anytime. Should a passenger’s conduct being to hinder the smooth operation of the tour or adversely affect the safety and enjoyment of the other passengers, then the tour membership will be withdrawn and BrazilVacation.travel shall be under no liability to such person. Passenger’s enrollment and payment for an itinerary shall constitute that the passenger agrees to take the tour and accepts all of the terms set forth above which terms cannot be varied except in writing by an officer of BrazilVacation.travel. A binding contract shall exist only after BrazilVacation.travel has accepted the offer by sending a confirmation to the passenger by e mail. If there is any dispute between the passenger and BrazilVacation.travel, the parties will submit to mediation by a mediator chosen by both parties and, if not resolved by mediation, then by binding arbitration by one arbitrator chosen by the parties, or if no choice can be made, then by an arbitrator chosen by a federal judge for the State of Washington. All proceedings shall occur in the State of Washington, and laws of the State of Washington shall apply. The passenger agrees to this exclusive jurisdiction and venue in the State of Washington for resolving all disputes. BrazilVacation.travel strives to arrange all services to the traveler’s expectations. Should a service supplier not deliver to the traveler’s expectations, BrazilVacation.travel and the service supplier must be notified immediately as to allow for the opportunity to remedy the situation. Should the situation not change to the traveler’s satisfaction, BrazilVaccation.travel must receive notification of the dispute in writing (e-mail) within 24 hours. Transportation companies including but not limited to Airlines, rail operators, boat tours are not to be held responsible for any act, omission or event during the time passengers are not on board planes, transportation or conveyances. The passenger contracts in use by the airlines or transportation companies when used shall constitute the sole contract between the airline, transportation company and passenger or purchaser of this tour and BrazilVacation.travel assumes no responsibility in this connection. BrazilVacation.travel is not responsible for typographical errors and all prices shown are in U.S. Dollars. Prices and conditions published online at time of booking shall take precedence.
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